Youth Incorporated Magazine

Project management is a complex process regardless of the industry you belong to. Having the necessary skills to identify the correct people for the job and motivating them to achieve set targets collaboratively is not a child’s play. Project managers often end up feeling burnt out scheduling, planning and coordinating the diverse elements of a project at hand.

To give structure to the entire process, making use of the best project management tools is crucial. They help in tracking project progress and ensure it runs smoothly. Even if there are any hiccups, you can easily identify them with the help of a project management software as it shows the current status of a delegated task.

For those project managers who aim to excel and not just deliver average work, it is necessary to hone their skills regularly. The success of a project depends on how well they can apply their knowledge. In this article, we’ve compiled top project management techniques that you can learn and apply to create an efficient workflow that will magnify the results.

Choose the right team:

Not having the right people on your side can make it difficult to achieve desired results. As a project manager, you need skilled team members who can understand their role and diligently accomplish their responsibilities within the project.

Another benefit of having the right team for a project is that they can help you foresee any risks that the project may encounter in the coming future. Their knowledge and contribution will help you be prepared for any unplanned issues and avoid any complications.

Keep communication clear and concise:

You cannot expect a team to excel at their job if they don’t know what is expected of them. It is crucial to clearly communicate with your team about everything – the scope of the project, their role within the project as well as the project deadlines.

Lack of clear communication leads to inconsistencies in the workflow. Your project team members can work and collaborate efficiently only if they know who is responsible for what part of the project.

Define milestones and deliverables:

Every project has certain deliverables that are expected within a certain time frame. For instance, if your project is a social media marketing of a apparel designer’s new collection, one deliverable will be the sneak peak of the collection that needs to be released online before the entire collection is released.

Similarly, you need to define milestones from the beginning to measure the progress of the project towards the pre-defined goals. Deliverables are also milestones, but a project can have multiple milestones that help in ensuring the project gets completed on time and within the set budget.

Divide and rule:

The very old divide and rule policy is actually an important project management technique that significantly maximizes the efficiency of the project members. It is termed as Work Breakdown Structure (WBS) that allows managers to divide all deliverables into smaller sections to make them more manageable.

WBS is ideal for large projects as it provides a hierarchy that simplifies the complexity of the project. Smaller sections are easier to execute and prevent a team member from feeling burnt out or overwhelmed. But they must be well-planned and coordinated to ensure no team member is left waiting for a part to be executed. 

Conclusion:

Before starting any project, understand and define the scope of the project in order to select the right technique to be used. Make sure to provide your team the necessary tools that will help them perform their jobs well and automate menial work. By following the above mentioned techniques and making use of good project management tools, you can surely drive a project to success.